Memorial Town Hall
534 Loudon Road
Newtonville, NY 12128
Introduction to the Department
The General Services
Department is comprised of two divisions: Purchasing and Building Shared
Services. Both Divisions provide various services to the other departments
within the Town.
1. How do I offer my products or services to the Town of Colonie?
The Town of Colonie utilizes a statewide bid notification system created exclusively for purchasing departments within New York State. This system (developed in conjunction with a local company, BidNet) allows purchasing departments to post bids, quotes, requests for proposals, construction notices, addenda and award notices all in one centralized system.
If you do not have Internet access, please call the support group at BidNet, 800-677-1997 and ask for their Vendor Support Department at extension #214. They will be happy to register you over the telephone.
The Town of Colonie looks forward to providing you with more bid information; less paperwork and simplifying the entire bid, proposal and quote process for everyone involved. We appreciate your cooperation and welcome your participation. As registration on this system provides numerous benefits to your company, be sure to review your options and determine which is best for your business.
Should you have
any questions regarding this new system or registration, please call
BidNet at 800-677-1997, or the Town of Colonie Purchasing Department
at (518) 783-2726.
2. What is the process for vendor payment from the Town?
The Town utilizes purchase orders; a 2-part form that is distributed to the vendor and to the originating department.
There are four (4) requirements for payment to occur:
1. The Town must receive the goods or service being purchased.
2. The Town must receive the original invoice.
3. The department receiving the goods or service must approve the original invoice.
4. The Comptroller's Office must issue the check.
Dear Valued Vendor,
In 2003 the Town of Colonie began publishing our Bids, quotes and Requests for Proposals on the BidNet System now known as the Empire State Purchasing Group. We have also, for some solicitations, continued to mail hard copies through the US Postal Service.
In an effort to improve efficiency, the Town of Colonie will stop mailing hard copies of our bids, quotes and requests for proposals effective January 1, 2016. All solicitations will be posted and available using the Empire State Purchasing Group system or available electronically from the Purchasing Department upon request. (Bids released from engineering firms on behalf of the Town will only have the legal notice posted with instructions on how to obtain the official bid documents). This system will provide you with convenient online access to all bid information for the Town of Colonie and 179 other local agencies throughout New York State.
It’s easy to participate in future bid opportunities offered by the Town of Colonie. To register, visit www.empirestatebidsystem.com, use the “Register” link and complete your registration. If you are currently registered as a Vendor on this system with another local agency, you do not need to register again.
We look forward to providing you with more bid information, less paperwork and simplifying the processes for everyone involved. We thank you for your cooperation and welcome your participation!
If you need help registering, please call the vendor support department at BidNet toll free 1-800-835-4603.
Douglas Sippel, CPPB
RFB - 2nd Pipe, Fittings and Hydrants LWD 2016 - deadline 6/29 11a.m.
Douglas Sippel, CPPB
Monday through Friday 8:30 am – 4:30 pm.