to the Department
The General Services
Department is comprised of two divisions: Purchasing and Building Shared
Services. Both Divisions provide various services to the other departments
within the Town.
The Building Shared Services Division has the responsibility to ensure that Town facilities are clean and well maintained. Building Shared Services works to provide clean, safe and pleasing environments for the employees, residents, and visitors to the Town.
The Purchasing Division's mission is to procure the best possible
products and services, at the lowest price and best value in compliance
with all applicable laws, policies and procedures of the Town and the
State of New York. Purchasing administers all bids, quotes, requests
for proposals, leases and State Contracts. Over 3900 Purchase Orders
are issued annually for goods and services required by the Town.
1. How do I offer
my products or services to the Town of Colonie?
The Town of Colonie utilizes a statewide bid notification system created exclusively for purchasing departments within New York State. This system (developed in conjunction with a local company, BidNet) allows purchasing departments to post bids, quotes, requests for proposals, construction notices, addenda and award notices all in one centralized system.
All vendors who wish to do business with the Town are encouraged to register on this system. The Town of Colonie participates in the Empire State Purchasing System and encourages any vendor wishing to offer products and service to the Town to register with that service at www.govbids.com and click on the Empire State Purchasing Group.
If you are already registered on this system, you do NOT have to register separately for the Town of Colonie.
If you do not have
Internet access, please call the support group at BidNet, 800-677-1997
and ask for their Vendor Support Department at extension #214. They
will be happy to register you over the telephone.
The Town of Colonie
looks forward to providing you with more bid information; less paperwork
and simplifying the entire bid, proposal and quote process for everyone
involved. We appreciate your cooperation and welcome your participation.
As registration on this system provides numerous benefits to your company,
be sure to review your options and determine which is best for your
Should you have
any questions regarding this new system or registration, please call
BidNet at 800-677-1997, or the Town of Colonie Purchasing Department
at (518) 783-2726.
Bidders Notices and Recent Bids:
2. What is the
process for vendor payment from the Town?
The Town utilizes
purchase orders; a 2-part form that is distributed to the vendor and
to the originating department.
There are four (4)
requirements for payment to occur:
1. The Town must
receive the goods or service being purchased.
2. The Town must
receive the original invoice.
3. The department
receiving the goods or service must approve the original invoice.
4. The Comptroller's
Office must issue the check.
Purchase Order Terms of Agreement
Legal Ad - RFB-Library Materials 2015
Legal Ad - ITB-Traffic Lights PD 2015
RFB-Butterfly Valve for LWD 15
Legal - AD RFB-Road Materials HW 2015
RFB-Janitorial Supplies for 2015
RFB-Gravel top dressing sand 2015
HVAC bid for 2015
Legal Ad - RFB Install Aftermarket Emergency Equip PD and EMS 2014
RFB-Frames Grates Rings for 2015
RFB-Complete Signs for 2015
RFB-Precast Concrete for 2015
RFB-Printing Groups 3 4 5 for 2015
Legal Ad - RFB Install Aftermarket Emergency Equip PD 2014
EMS Legal Ad - RFB- Heavy Duty Steel Roll Off Container PW 2014Station 3 Roof Legal 2014 Paper
ITB-Water System Security Upgrades LWD14
Lease Line Legal 2014
Maplewood Collection Legal 2014 Paper
Police HVAC Replacement Legal 2014
ITB-high lift pump station improvement lwd 14
Legal - AD ITB-Water System Security Upgrades LWD14
Collection Services for the Comptroller’s Office
RFB-Valve actuator service for LWD
Legal - AD RFB- Sand for Ice Control HW14
Legal - AD RFB-2014 Chverolet Impala LS- PD14
Legal - AD RFB-2010 Ford Explorer XLT
RFB-GAC filter change for 2014
RFB-Fuel Island Reconstuction for 2014
RFB-Powerscreen Deutz Engine 2014
RFB-2nd Storm Water Drainage System for 2014
RFB-Ambulance for EMS 2014
RFB-Mech CPR Chest Compression System 14
RFB-Pipe Fittings and Hydrants for 2014
Miller Road Tank Bid Legal 2014
Legal - RFB-Various Town Mailings 2014
Douglas Sippel, CPPB
General Services Director
Memorial Town Hall
Newtonville, NY 12128
(518) 786-7329 fax
Hours of Operation
Monday through Friday 8:30 am – 4:30 pm.
The office of General Service's is located in the Town Hall