Civil Service

Employment Information

The Town Civil Service Department is pleased to provide information about Town positions.

Current Openings

The following vacancies are open to the general public.

Typical work activities include but not limited to:

  • Orally present and argue legal issues with program administrators, other attorneys and parties to legal disputes. Such presentations are designed to convince others of a particular point of view by thorough analysis of cases or statutes, and skilled logical thinking. Although these presentations vary in length and degree of formality, they usually involve detailed legal authority, preparation and formulation of a persuasive argument.
  • Prepare detailed, accurate and convincing legal memoranda accompanied by appropriate citations in support of actions taken by Town officials, boards and employees.
  • Participate in numerous conferences and meetings preparatory to legal and administrative proceedings in order to exchange specific information regarding Town official actions and the legal basis therefore, as well as to advise Town officials regarding the legality of these actions or determinations and may, as appropriate, suggest changes to conform to legal requirements.
  • Provide legal consultation to Town officials on proposed legislation, legality of anticipated decisions, effect of new legislation, etc.
  • Supervise Senior Attorneys and assist in job training, and advise on proper court and law office procedures.
  • Provide legal assistance and support to Town officials at policymaking levels on issues or problems for which there may be little precedent or which may have a major impact on particular Town missions or programs.

Typical work activities include but not limited to:

  • Plans, assigns and reviews clerical work and instructs employees in the details of specialized clerical work;
  • Revises and develops improved work procedures and methods and installs those approved by superiors;
  • Receives and reviews complaints and assigns necessary follow-up action;
  • Assists superiors in the preparation of budget information, collection of data, compiling of statistics, and solution of personnel problems;
  • Maintains complex activity control records, schedules work loads and flow and coordinates the work with that of other units;
  • Maintains complex indexing, coding and filing systems;
  • Supervises and participates in the maintenance of routine financial and stock control records not requiring specialized account keeping training.

Typical work activities include but not limited to:

  • Assists in evaluating all types of residential real estate;
  • Obtains information from banks, attorneys and taxpayers concerning residential assessments and makes projection of future taxes;
  • Conducts assigned field inspections of residential real property for data collection purposes and to assist in the appraisal and reappraisal of parcels;
  • Reviews appraisals submitted by outside appraisers, notes any discrepancies with Town’s inventory records, confers with outside appraisers, drafts reconciled appraisals, and/or updates Town records;
  • Reviews deeds and other property records to extract pertinent information for entry into the Real Property System;
  • Enters required assessment data in Real Property System accurately;
  • Reviews and interprets plans submitted with building permit applications, updates records, and projects and applies the assessment change;
  • Confers with taxpayers and others to explain factors used in determining residential valuation;
  • Assists in investigating residential assessment complaints and assists homeowners in filing complaints; conducts research and drafts determinations in settlement of complaints;
  • Determines taxpayer eligibility for tax exemptions

Typical work activities include but not limited to:

  • Assists the Sewer District Superintendent with administration of the Sewer District operations and provides technical assistance as required;
  • Assists in master planning for sanitary sewer system improvements, expansions and rehabilitation;
  • Manages all technical, administrative and financial aspects of a major public infrastructure expansion and rehabilitation projects;
  • Manages consultants, engineers, architects, and contractors involving collection system and treatment plant modifications, expansions and rehabilitation projects;
  • Performs complex engineering calculations and prepares detailed design drawings for collection system rehabilitation and treatment plant expansion and improvements projects;
  • Negotiates with local, state and federal regulatory authorities and establishes protocols in compliance with regulatory requirements, including modification of regulatory permits;
  • Supervises and performs review of commercial developments and residential subdivision proposals for the extension of, and connection to, the public sanitary system;
  • Assists in the development of standards and specifications, procedures, protocols and policies concerning district operations and regulations;
  • Responsible for assessing customers’ needs and assists in improving customer service and relations;
  • establishes programs related to these needs;
  • Analyzes collection and treatment systems for operational efficiency and prepares recommendations to the Superintendent to increase efficiency and performance;
  • Develops specifications for procurement of goods and services including preparation of bid proposals, negotiations with bidders and recommendation of bid awards;
  • Manages the Geographic Information System (GIS) development and management; including sewer collection system asset inventory and preventative maintenance programs;
  • Maintains technical materials and assists with technical research and guidelines on current issues;
  • Participates in union negotiations as required and administers collective bargaining agreements;
  • Responds to emergencies during and after normal work hours.

Typical work activities include but not limited to:

  • Meets with clients and conducts interviews to determine eligibility for programs or services;
  • Works with older people and their families and provides support and assistance;
  • Develops, maintains and provides clerical supervision of information and referral files, brochures and outreach materials;
  • Assists the Director in planning and implementing community programs such as Equinox, HEAP, informational programs, and other activities;
  • Provide health insurance and entitlement counseling;
  • Maintains a SHIP certification necessary under the HICAP grant to provide direction and advice regarding Medicare options;
  • Visits clients at home to conduct assessment of potential services needed, and develop appropriate service plan;
  • Attends meetings of organizations or groups involved in programs and services to the aging population;
  • Assists the Director in identifying and researching trends in aging and assists in the planning of future aging services;
  • Maintains client records as required on the Town data base (Peer Place database);
  • Participates as a team member in providing programs or services to seniors and/or their families, including satellite services and community outreach;
  • Assists in the planning and implementation of department events including but not limited to health fairs, benefit assistance days, outreach and seasonal programs.

Typical work activities include but not limited to:

  • Inspects and repairs hydrants, making adjustments and replacing worn or damaged parts;
  • Makes connections to water mains for customer service laterals and hydrants;
  • Repairs “shut-offs” on house laterals;
  • Participates in the repair of water main breaks;
  • Inspects and cleans altitude valves in storage tanks;
  • Performs excavation and restoration work in connection with repair and maintenance duties;
  • Operates pumps, power saws, hydraulic cutters, air-hammers and the like as required by the task at hand;
  • Operates a truck or motor vehicle in connection with work;
  • On assignment operates heavy equipment for simple tasks associated with the operation of a truck.
How to Apply for Employment

To submit an application for employment with the Town of Colonie, follow the steps below:

  • Obtain a Civil Service Application for Employment or Examination. Applications are also available at our office or online using our Application for Employment or Examination form.
  • Complete all sections of the application in detail, even if you elect to attach a resumé to your application form.
  • Review residency requirements as listed in each job announcement.
  • An original signature is required on all applications.
  • Submit your application with the appropriate filing fee in-person, by mail, or by online credit card payment.
    • If you submit your payment in-person or by mail, we only accept checks or money orders which must be made payable to the Town of Colonie Civil Service.
    • To submit your payment online, visit our EZPAYNET Online Portal. Note that if you use the online credit card payment, you will be responsible for the processing fee in addition to the exam fee.
  • Additional forms (i.e. Cross-Filing form, Veteran's Credit application, Change of Address form, etc.) are available at the Document Center.
Keep in mind:

If you are applying for a specific opening or civil service exam, ensure that your application and appropriate filing fee are received by our department no later than 4:30pm on the last filing date or postmarked by the United States Postal Service one day prior to the last filing date for an examination.

IMPORTANT:
All forms must be legible (printed neatly or typewritten).

Contact

Memorial Town Hall
Second Floor
534 New Loudon Road
Latham, NY 12110

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